WhatsApp messages for an event invitation
Eight WhatsApp invitation messages for business events in English and Hinglish: webinar, seminar, store opening, health camp, site visit day, reminder and thank-you.
- 1
A general business event
Hello {name}, you are invited to {event name} by {business name}. Date: {date} Time: {time} Venue: {venue} Reply YES to confirm your seat.
Hinglish: Namaste {name} ji, {business name} ki taraf se aapko {event name} mein aamantrit kiya jaata hai. Date: {date} Samay: {time} Sthan: {venue} Seat confirm karne ke liye YES likhiye.
- 2
Webinar or online session
Hi {name}, join our free webinar "{topic}" on {date} at {time}. You will learn {benefit}. Register here: {link}
Hinglish: Hi {name} ji, {date} ko {time} baje hamara free webinar "{topic}" join kijiye. Aap seekhenge {benefit}. Yahan register kijiye: {link}
- 3
Seminar or counselling session
Dear {name}, {institute name} is holding a free seminar on {topic} on {date} at {venue}, {time}. Seats are limited to {number}. Reply with your name and the number of people attending.
Hinglish: Dear {name} ji, {institute name} {date} ko {venue} par {time} baje {topic} par free seminar kar raha hai. Sirf {number} seats hain. Apna naam aur kitne log aayenge, reply mein likh dijiye.
- 4
Store or clinic opening
Namaste {name}! We are delighted to invite you to the opening of {business name} on {date} at {time}. Address: {address}. Do come with your family.
Hinglish: Namaste {name} ji! {date} ko {time} baje {business name} ke shubh-aarambh par aapko saparivar aamantrit karte hue hume bahut khushi ho rahi hai. Address: {address}. Zaroor padhaariye.
- 5
Free check-up or health camp
Hello {name}, {clinic name} is organising a free {type} check-up camp on {date}, {time}, at {venue}. To book a slot, reply with your name and age.
Hinglish: Namaste {name} ji, {clinic name} {date} ko {time} baje {venue} par free {type} check-up camp laga raha hai. Slot book karne ke liye apna naam aur umar reply kar dijiye.
- 6
Property open house or site visit day
Hi {name}, we are hosting a site visit day at {project name} on {date}, {time}. See the sample flat and meet the team. Shall I book a slot for you? Location: {map link}
Hinglish: Hi {name} ji, {date} ko {time} baje {project name} par site visit day hai. Sample flat dekhiye aur team se miliye. Kya aapke liye slot book kar doon? Location: {map link}
- 7
Reminder a day before
Hello {name}, a reminder that {event name} is tomorrow at {time}, {venue}. We look forward to seeing you. Location: {map link}
Hinglish: Namaste {name} ji, yaad dila dein ki {event name} kal {time} baje {venue} par hai. Aapka intezaar rahega. Location: {map link}
- 8
Thank-you after the event
Thank you for attending {event name}, {name}. Here are the {slides or photos}: {link}. If you have any question about {topic}, just reply here.
Hinglish: {event name} mein aane ke liye dhanyavad {name} ji. {slides or photos} yeh rahe: {link}. {topic} ke baare mein koi sawaal ho toh yahin reply kijiye.
Fill in the {curly bracket} parts with your own details before you send.
What every event invitation needs
People decide in a few seconds. Put the five facts where they can be seen without opening a link:
- What the event is and who is hosting it
- Date and time
- Venue with a map link, or the joining link for an online event
- Why it is worth their time: what they will learn, see or get
- How to confirm: "Reply YES" or a registration link
A three-message plan that fills seats
| Message | When | Purpose |
|---|---|---|
| Invitation | 7 to 10 days before | Tell them and collect a YES |
| Reminder | The day before | Reduce drop-offs, share the location |
| Thank-you | The day after | Share material, start a conversation |
Put each fact on its own line so the message can be read at a glance, and send the reminder only to people who said YES.
Inviting a large list
An invitation is promotional, so on the WhatsApp Business API it is sent as a marketing template to people who opted in. Invite people who know you: past customers, enquiries and registered leads. A cold list brings blocks and reports, not guests.
Sending event invitations to many customers
Copying a message by hand works for a handful of chats a day. Past that, three things usually break: someone forgets to send it, two people reply to the same customer, and nobody knows which customer answered.
- WhatsApp Business app. A broadcast list reaches up to 256 contacts at a time, and only people who have saved your number receive it. Good for a small, known customer list.
- WhatsApp Business API. A message you start outside the 24-hour window must use a template that Meta has approved, and the customer must have agreed to hear from you. Our guide to template approval shows what gets approved, and the guide to opt-in covers consent.
- A shared inbox. With Responseify the whole team answers from one number, each chat has an owner, and you can send an approved template to a tagged group of contacts as a broadcast. There is a free plan, and you can book a free demo to see it on your own use case.
To estimate what a month of messages costs on the API, use the WhatsApp cost calculator.
Read next
Frequently asked questions
How do I write an event invitation message on WhatsApp?
Greet the person by name, name the event and host, then give the date, time and venue on separate lines. Add one line on why they should come and end with how to confirm, such as "Reply YES".
How do I send an event invitation to many people on WhatsApp?
For a small list, use a broadcast list in the WhatsApp Business app; it reaches up to 256 contacts who have saved your number. For a larger list, use the WhatsApp Business API with an approved template, sent to contacts who opted in.
When should I send the invitation?
Send it 7 to 10 days before a business event, a reminder the day before, and a thank-you with photos or slides the day after.
Can I add a button to an invitation?
Templates on the WhatsApp Business API can carry buttons, such as a link to register or a quick reply. In the regular app, ask people to reply YES instead.
Last updated 13 November 2026 by the Responseify team.
Need to actually reply to customers on WhatsApp?
Responseify turns this into a shared team inbox with AI auto-reply, broadcasts and a real sales pipeline. Free forever plan.
Get started free →Related tools and guides
- Payment reminder messagesEight polite payment reminder messages for WhatsApp in English and Hinglish.
- Fee reminder messagesSeven fee reminder messages for schools, coaching and tuition classes, in English and Hinglish.
- Appointment reminder messagesEight appointment messages for clinics, salons and consultants, in English and Hinglish.
- Business introduction messagesEight business introduction messages for WhatsApp in English and Hinglish.
- Formal WhatsApp messagesHow to write a formal WhatsApp message, with eight examples in English and Hinglish.
- All message templatesThe full library of ready WhatsApp messages for businesses.